Services
Book your conferences with us!
We can:
Recommend the perfect room just for you.
Project management – you meet, we coordinate.
Help with participant management.
Budgetary assistance and invoicing.
Book hotels and trips for your group.
And of course much, much more!
Contact us. We are glad to help you make the best congress or conference.
Participant administration
To facilitate the work regarding participants we have created a web-based sign-up page customized to your needs. This way it becomes easier for you as a client to have access to information such as how many people have signed up, which of them have booked a hotel, how many are signed up for social events, workshops, etc.
When a participant has signed up via the signup page they will automatically receive confirmation via email with additional info about the event. We also keep track of changes, cancellations and other requests from the participants. We put together a list of participants and create name badges for the conference.
The following is included in the service
The following is included in the service:
- We receive and manage signups
- Booking, cancelations and invoicing for lodging
- Booking, cancelations and invoicing for activities and trips with external organizers
- Participant lists
- Name badge production
- Preparation of conference material
- Management of the work between organizers and subcontractors
Project management – Your event, our coordination.
Let one of our project managers coordinate your event so you can focus on what you do best. Project managers work closely with you and become your liaison and organizer before, during and after your event.
Project managers with their vast experience and knowledge can put together a successful conference or congress in consultation with you. Your project manager is responsible for establishing and staying within budget, timeline, coordination, marketing and negotiations with subcontractors and sponsors.
The following is included in the service
The following is included in the service:
- Making sure things are kept within budget
- Making sure to stick to the timetable
- Coordination
- Marketing
- Negotiation with contractors and subcontractors
- Negotiation with exhibitors and sponsors
Finances
Keeping within budget while planning is one the most important parts of planning an event. Our managers with many years of flawless event planning are there as support for the organization committee during the whole process. When the budget is approved we see to it that all administrative functions are carried out without fault. We manage all the signup fees and costs regarding meetings. By the end you will receive a consolidated invoice from us for the whole conference. That way you have time to focus entirely on the conference while we handle the administrative part.
If you have questions regarding invoicing or final financial reports, please contact us.
The following is included in the service
The following is included in the service:
- Budgetary assistance
- Receive and monitor registration fees
- Invoice management. Invoices issued by Umeå Folkets hus.
- Invoicing of individual participants for lodging, etc.
- Final financial report
Congress for large groups
For the larger groups there are our well-coordinated congress alternatives. We have 30 conference rooms of different sizes and plenty of experience in the organization of congresses for larger groups of people or companies. We have project managers that alongside with you make sure that your congress goes flawlessly from start to finish. We offer modern equipment and customizable web-based signup page for participants.
Every year we organize several large conferences and meetings as well as hundreds of smaller conferences and events. This has given us a great deal of experience and a well-functioning organization with a well-trained staff ready to meet and exceed your expectations.
For the larger groups
We offer the maximum flexibility with our different sized rooms. For smaller groups to groups of up to 1150 participants there are endless and fantastic possibilities for your gathering. We offer special entry and exit routes to make it as simple as possible for participants go in and out during the day.
We will arrange:
- Project management
- Budgetary assistance
- Administration
- Participant management
- Other
The following is included in the service
The following is included in the service:
- We receive and manage signups
- Booking, cancelations and invoicing for lodging
- Booking, cancelations and invoicing for activities and trips with external organizers
- Participant lists
- Name badge production
- Preparation of conference material
- Management of the work between organizers and subcontractors
The following is included in the service
The following is included in the service:
- Making sure things are kept within budget
- Making sure to stick to the timetable
- Coordination
- Marketing
- Negotiation with contractors and subcontractors
- Negotiation with exhibitors and sponsors
The following is included in the service
The following is included in the service:
- Budgetary assistance
- Receive and monitor registration fees
- Invoice management. Invoices issued by Umeå Folkets hus.
- Invoicing of individual participants for lodging, etc.
- Final financial report
For the larger groups
We offer the maximum flexibility with our different sized rooms. For smaller groups to groups of up to 1150 participants there are endless and fantastic possibilities for your gathering. We offer special entry and exit routes to make it as simple as possible for participants go in and out during the day.
We will arrange:
- Project management
- Budgetary assistance
- Administration
- Participant management
- Other
Send an invoice request!
30 conference rooms
Hold your conference in one of our 30 conference rooms of which 11 of them are group rooms. 4 of our rooms will fit between 100-250 sitting guests.
A place for everyone!
We wish you a warm welcome to one of Norrland’s larges conference facilities. For the larger groups there are our well-coordinated congress alternatives.
Disabled access
Hearing loop sets are installed in most of our rooms so that anyone can actively participate in the conversation. There are also portable hearing loops available as well as elevators and ramps for most rooms.
Nordic Swan Label
Our whole facility is certified Nordic Swan Labelled. As one of the five such facilities in the country we are proud to offer a more environmentally friendly alternative.
